Field checklist for a clean BOL. Requirements can vary by shipper/broker—follow their instructions if they conflict with general guidance.
Required details
- Shipper, consignee, pickup/delivery addresses and contacts
- PO/PRO/load/reference numbers
- Pieces, description of goods, weight, dimensions (if requested)
- NMFC/item numbers/class (if required)
- Freight terms (collect/prepaid/third party) as instructed
At pickup/delivery
- Verify counts against the tender
- Document exceptions clearly (shortage/damage) with notes
- Get signatures from authorized parties
- Record names, dates, times
Paper trail
Keep consistent references across BOL, POD, rate confirmation, and invoice. Merge related docs if needed, and sign where required.
Disclaimer: This content provides general operational guidance for trucking paperwork. It is not legal, tax, or compliance advice. Always follow your broker/customer instructions and consult qualified counsel for legal questions.